Recent U.S. federal regulatory initiatives have focused on the requirement that pipeline operators know their systems and have documented records demonstrating the basis for establishment of MAOP. This has involved the location and cataloging of pipeline records, and verification of the existence of traceable, verifiable and complete pipeline records.

This paper provides a review of materials useful for compliance with the recently emphasized records requirements, including historic and recent regulatory requirements along with a concise summary of currently effective regulations. The requirement for traceable, verifiable and complete records is discussed and a proposed elaboration of the concepts is presented. Best practices for records management are outlined, and a methodology is proposed for quality ranking of located documents. Finally, common records problems are discussed and some possible technical approaches are suggested to address typical records issues.

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